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Executive Assistant 1

Company: Wells Fargo
Location: Antioch
Posted on: November 18, 2021

Job Description:

Job DescriptionImportant Note: During the application process, ensure your contact information (email and phone number) is up to date and upload your current resume when submitting your application for consideration. To participate in some selection activities you will need to respond to an invitation. The invitation can be sent by both email and text message. In order to receive text message invitations, your profile must include a mobile phone number designated as "Personal Cell" or "Cellular" in the contact information of your application. At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.Human Resources at Wells Fargo is a centralized function that is aligned with and supports the company, lines of business, and functions. The HR organization is responsible for building and implementing strategies, programs, and infrastructure to identify, develop, and retain top talent for the company.To achieve these goals, the organization supports a range of areas, including the employee experience, consulting, operations/systems/technology, learning, talent planning and development, employee relations, total rewards, and people analytics.Who we are and what we do at Wells Fargo, individually and as an HR organization, carries tremendous responsibility: HR has a critical role in supporting employees, advancing our company's culture work, supporting its transformation, and shaping our organization's success.Our work each day advances us toward our desired Future State: A focused, flexible, and fast HR organization delivering employee-centric solutions in support of Wells Fargo's priorities. #HUMANRESOURCEJOBSThis Executive Assistant will provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables and pulling routine and ad hoc reports as needed by the business.

  • Performs heavy calendaring, complex travel planning, extensive document creation/editing and preparing expense report submissions
  • Expertise in pulling reports, organizing, analyzing and presenting HR data to multiple stakeholders
  • Meeting logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants
  • Handle all personnel and confidential company materials with sensitivity and discretion
  • Assisting with invoice processing with knowledge general ledger lines and/or expense accounts; researching general ledger issues
  • May interact with shareholders, regulatory agents/representatives, media representatives etc.
  • Responsible for drafting complex and/or confidential correspondence
  • Establishes and implements office procedures and controls
  • Acts as an information source on group and company policies
  • Responsible for facilities support, floor administration, some space planning
  • On-board new team members
  • Providing HR administration proxy may include Staff Management, Recruiting Solutions, PTO tracking, Annual Compliance tracking.
  • Develops excellent relationships with peer Executive Assistants and coordinates team admins across functionsRequired Qualifications
    • 5+ years of administrative support experience demonstrated through work or military experienceDesired Qualifications
      • Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
      • Experience supporting senior level leaders/executives
      • Advanced Microsoft Office (Word, Excel, Outlook and PowerPoint) skills
      • Good PC skills with the aptitude to learn new systems quickly
      • Strong time management skills and ability to meet deadlines
      • Strong attention to detail and accuracy skills
      • Strong organizational, multi-tasking, and prioritizing skills
      • Highly refined and professional verbal and written communications
      • Ability to be flexible and adjust plans quickly to meet changing business needs
      • Ability to develop partnerships and collaborate with other business and functional areas
      • Experience writing and editing external communications, including corporate and executive level communications
      • Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
      • Ability to take initiative and work independently with minimal supervision in a structured environment
      • Experience with synthesizing data from multiple sources and presenting it in appropriate formats
      • Experience reviewing and preparing expense reports for leaders
      • Experience with Wells Fargo systems such as PeopleSoft, Staff Management, Talent Management, HRG, My Concur or GL31 Income statementsSalary InformationThe salary range displayed below is based on a Full-time 40 hour a week schedule.AZ-Chandler: Min: $58,900 Mid: $83,000 Max: $107,100CA-SF-Financial District: Min: $70,700 Mid: $99,600 Max: $128,500MN-Minneapolis: Min: $58,900 Mid: $83,000 Max: $107,100GA-Atlanta: Min: $58,900 Mid: $83,000 Max: $107,100NC-Charlotte: Min: $58,900 Mid: $83,000 Max: $107,100CA-Antioch: Min: $70,700 Mid: $99,600 Max: $128,500Street AddressAZ-Chandler: 2600 S Price Rd - Chandler, AZCA-SF-Financial District: 333 Market St - San Francisco, CAMN-Minneapolis: 550 South 4th St - Minneapolis, MNGA-Atlanta: 3579 Atlanta Ave - Atlanta, GANC-Charlotte: 301 S Tryon St - Charlotte, NCCA-Antioch: 2601 2611 Somersville Rd - Antioch, CADisclaimer
        All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.Relevant military experience is considered for veterans and transitioning service men and women.Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.Benefits SummaryBenefits Visit https://www.wellsfargo.com/about/careers/benefits for benefits information.

Keywords: Wells Fargo, Antioch , Executive Assistant 1, Other , Antioch, California

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